Personal Assistant to Founder / Executive Assistant — Travel & Business Coordination

We are seeking a highly organized, confident, trustworthy, and professional Female Personal Assistant to provide comprehensive executive, administrative, communication, coordination, and travel support to the employer.

The ideal candidate will have excellent spoken and written communication skills in both English and Urdu, a professional attitude, strong organizational abilities, discretion, and the flexibility to travel with the employer to different cities across Pakistan and, when required, selected international destinations.

This is a dynamic role for someone who can manage multiple responsibilities, coordinate appointments and meetings, handle professional correspondence, organize travel arrangements, maintain schedules, conduct research, prepare documents, and ensure that daily personal and business-related tasks are completed efficiently.

The successful candidate should be proactive, dependable, presentable in a professional setting, comfortable interacting with different people, and capable of representing the employer professionally during meetings, business visits, events, and travel.

Key Responsibilities

1. Executive & Personal Assistance
- Manage daily schedules, appointments, reminders, meetings, and task priorities.
- Coordinate personal and professional commitments efficiently.
- Maintain calendars, organize daily itineraries, and follow up on pending tasks.
- Assist with routine administrative matters, appointments, reservations, and other reasonable requests.
- Anticipate upcoming requirements and help the employer stay organized and productive.

2. Communication & Correspondence
- Communicate confidently and professionally in English and Urdu.
- Draft, proofread, and organize emails, messages, letters, reports, and business documents.
- Handle authorized calls, appointment confirmations, follow-ups, and meeting coordination.
- Communicate with clients, service providers, business contacts, and other relevant parties when authorized.
- Maintain professional etiquette in person, over the phone, and through digital communication.

3. Travel & Logistics Coordination
- Accompany the employer on authorized business and personal itineraries within Pakistan and selected international destinations.
- Coordinate flights, road transportation, accommodation, reservations, appointments, and travel schedules.
- Prepare travel itineraries, document checklists, bookings, and expense records.
- Assist with meeting arrangements, venue coordination, and local logistics during trips.
- Adapt to reasonable changes in travel schedules and communicate updates promptly.
- Follow agreed travel arrangements, safety procedures, and applicable immigration and travel requirements.

4. Business & Meeting Support
- Schedule meetings, prepare agendas, organize documents, and record action items.
- Maintain contact lists and follow up on assigned business tasks.
- Assist with presentations, reports, research, and basic administrative projects.
- Coordinate with internal teams, external contacts, and service providers as required.
- Help ensure that commitments and deadlines are tracked and completed.

5. Research, Documentation & Digital Tools
- Conduct internet research and prepare concise summaries when requested.
- Use email, calendars, word processors, spreadsheets, video-conferencing tools, and other standard office applications.
- Assist with document organization, data entry, records management, and expense tracking.
- Use AI productivity tools responsibly for research, drafting, and administrative tasks.
- Maintain accurate records and protect confidential files and communications.

6. Confidentiality & Professional Conduct
- Handle personal, business, financial, and other confidential information responsibly.
- Never disclose private information or share documents without authorization.
- Maintain professional boundaries, integrity, punctuality, and respectful conduct.
- Follow reasonable, lawful instructions and report important issues promptly.
- Protect passwords, devices, documents, travel details, and confidential communications.

7. General Coordination
- Manage assigned errands, reservations, bookings, and administrative follow-ups.
- Assist in coordinating approved events, appointments, and practical arrangements.
- Maintain task lists and provide timely updates on completed and pending work.
- Perform other reasonable duties consistent with the Personal Assistant role.

Candidate Profile

We are looking for someone who is intelligent, articulate, dependable, adaptable, detail-oriented, and capable of working independently. The candidate should be comfortable managing responsibilities in a fast-paced environment, communicating with people from different professional backgrounds, and accompanying the employer on planned trips when required.

Working Arrangements

- Full-time position with in-person coordination and travel as required.
- The primary work location and regular working schedule will be agreed upon before joining.
- Travel requirements, accommodation, approved expenses, rest periods, and applicable overtime arrangements will be communicated in advance.
- International travel will be subject to appropriate documentation, visa requirements, and mutually agreed arrangements.
- The role requires professionalism, reliability, discretion, and flexibility.

Interested candidates should submit their updated CV or resume through email or WhatsApp using the contact details provided in this advertisement. Shortlisted applicants may be invited for an interview, communication assessment, reference checks, and a practical administrative task.

Please mention your relevant experience, language proficiency, availability, current city, expected salary, and willingness to travel within Pakistan and internationally.

We welcome applications from qualified candidates who are serious about building a long-term professional working relationship.

Application Email: [email protected]

Additional Email: [email protected]

WhatsApp / Contact Numbers:
- +92 332 9844445
- +92 332 4466661

Application Instructions

Please send your updated CV or resume by email or WhatsApp. Include the following information in your application:

1. Full name and current city.
2. Age and educational qualifications.
3. Previous employment and relevant experience, if any.
4. English and Urdu speaking, reading, and writing proficiency.
5. Computer skills and office software proficiency.
6. Availability to join.
7. Expected monthly salary.
8. Willingness to travel within Pakistan and internationally when required.
9. Two professional references, if available.

Shortlisted candidates will be contacted for an interview and further assessment. Please do not send original identity documents, passwords, or sensitive financial information during the initial application stage.

- Female candidates, preferably aged 20–35, subject to applicable employment laws.
- Excellent spoken, written, and reading proficiency in both English and Urdu.
- Strong verbal communication, interpersonal, and professional presentation skills.
- Minimum intermediate education; a bachelor's degree in business administration, management, communications, or a related field is preferred.
- Previous experience as a Personal Assistant, Executive Assistant, Administrative Assistant, Office Coordinator, or in a similar role is preferred.
- Fresh candidates with excellent communication, organizational skills, and professional aptitude may also apply.
- Good computer skills, including email, Microsoft Office or Google Workspace, online research, calendars, and digital communication tools.
- Excellent time management, punctuality, attention to detail, and multitasking abilities.
- Ability to organize appointments, prepare documents, coordinate travel, and maintain accurate records.
- Willingness and practical ability to accompany the employer on planned trips within Pakistan and, when required, internationally.
- A valid CNIC and the ability to obtain or maintain valid travel documents where necessary.
- Willingness to complete reasonable verification and professional reference checks, with appropriate consent.
- High standards of confidentiality, honesty, integrity, discretion, and professional conduct.
- Ability to work independently, follow instructions, solve routine problems, and communicate updates clearly.
- Professional attitude, adaptability, reliability, and interest in a long-term working relationship.
- Candidates must clearly state their current city, experience, language proficiency, salary expectations, and availability.
- Availability for an interview and a practical communication or administrative assessment.

- Monthly salary of PKR 25,000–50,000, depending on experience, qualifications, and demonstrated abilities.
- Opportunity to earn PKR 100,000+ per month through performance-based salary growth, increased responsibilities, and demonstrated professional value; this is not a guaranteed starting salary.
- Opportunity to develop executive assistance, business communication, administration, travel coordination, and professional management skills.
- Exposure to business activities, meetings, projects, and professional networking opportunities.
- Opportunity to accompany the employer on business trips across Pakistan and selected international destinations, subject to business needs and travel eligibility.
- Employer-approved, role-related travel and accommodation expenses covered according to the agreed travel policy.
- Performance reviews and opportunities for salary progression.
- Potential for a long-term professional relationship based on performance, reliability, and mutual trust.
- Clear responsibilities, professional working arrangements, and agreed expectations regarding working hours and travel.